Careers

Development Corporation for Israel (“Israel Bonds”) is an international organization offering securities issued by the Government of Israel. Since the first bond was sold in 1951, Israel Bonds has secured more than $57 billion in bonds sales globally for the development of every aspect of Israel’s economy.

Position Summary:

The Administrative Staff position is responsible for providing clerical and administrative support to two National Directors in their respective sales/programming areas.

Benefits of Israel Bonds:

Medical, dental, and vision insurance. Generous paid time off plus most Federal and Jewish holidays. 401k with up to a 3% match and a 4% non-elective contribution. Access to Flexible Spending. Account for health and dependent care expenses. Employer-paid short- and long-term disability insurance and life insurance.

Report to: Executive Director

ESSENTIAL FUNCTIONS 

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions:

• Communicate/collaborate with all sales staff in our offices around the country regarding local/national sales/marketing initiatives
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
• Answer phone calls, transfer calls, take messages and assist callers, make copies, manage correspondence, etc.
• Make travel arrangements
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Organize catering when necessary
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Create/maintain mailing lists in Excel and Constant Contact
• Produce quarterly sales/activity reports and Power Point presentations
• Produce transaction reports using company database/reporting platform
• Creating ad hoc reports and updating existing ones
• Monthly expense reconciliation in online expense reporting platform
• Online research to update/secure sales/marketing contacts
• Organize and support events, both virtual and in-person, conferences and overseas delegations planning/production
• Enter commitments and other information in company database
• Take meeting minutes
• Order and maintain inventory of office supplies

OTHER DUTIES: Such other duties as directed by the Office Manager and Executive Director National Director as it deems appropriate and necessary to meet the needs of the organization. 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS, EXPERIENCE & LICENSING REQUIREMENTS

• A minimum of 3 years’ experience in an administrative environment
• Strong organizational, administrative, and time-management skills
• Ability to manage multiple projects simultaneously and work well under pressure.
• Highly motivated, must be a team player and adapt to any and all challenges presented.
• Strong oral and written communication skills
• Proficient in use of MS Word, Excel, Power Point, and Outlook, Zoom/WebEx, and Salesforce
• Strong ability to learn new applications/programs/skills
• Self-starter, demonstrates initiative, make suggestions, add/improve skills
• Able to prove to be a team player and be part of a successful team
• Prior experience in event coordination or customer service is a plus

SUPERVISORY RESPONSIBILITY: This position has no supervisory responsibilities.

WORK ENVIRONMENT: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, this position requires constant communication and the ability to exchange accurate information, the ability to operate a computer and other office equipment, lift files, open filing cabinets and bend or stand as necessary.

POSITION TYPE/EXPECTED HOURS OF WORK: This is a full-time position. Hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m., 35 hours per week.  Work extended/evening hours, weekends, and holidays when needed.

TRAVEL: Travel is expected (domestic and/or international) for this position.

SECURITY CLEARANCE: Must successfully pass background check, and fingerprinting (if applicable)